Office (happiness) Manager & Operations

Full-Time (Onsite)
Santa Monica HQ

We are seeking a superstar office manager with operational experience to help with our day-to-day responsibilities. There will be a wide range of tasks ranging from office manager responsibilities to human resources responsibilities, but your primary goal is to ensure the team has everything they need and are always happy. Our happiness manager will be the main source of contact for anything office related. This may include everything from working with the CEO and other leadership on strategic staffing and schedule needs to ensuring lunch orders for the team, to restocking food or other items the office needs, and generally ensuring that everything needed to keep the team happy is in place and is operationally working as smoothly as possible and generally going great.  This is a perfect role for someone who wants to be a part of creating a smooth experience at an exciting and fast-paced startup culture.  The ideal candidate will be very hands-on and willing to overcome various levels of tasks, with no task too big, or too small. The most important aspects of this role will include areas of ensuring employee well being, recruiting, conflict resolution (if any), and company culture development. You will work closely with the CEO on culture and be influential in expanding upon and evolving the positive employee experience and culture at CoinCircle.

Responsibilities may include (but not limited to): 

  • Ensure team has everything they need to be happy
  • Recruiting, vetting, and hiring
  • Onboarding, creating new employee accounts and maintaining employee files
  • Company Policy, Team’s schedule management (all hand meetings, group team meetings, days off, vacations, etc), office management, basic book keeping and company records management
  • Handle a wide range of administrative and support-related tasks involving clerical, administrative, function, and management roles
  • Handle confidential information and communications tactfully, attentive to details, and ask already well-informed clarifying questions if needed
  • Take initiative and thrive in a fast-paced startup environment.  Happy to work evenings or weekends if needed. Trusted to work independently with little or no supervision
  • Company culture development
  • Coordinate team building activities
  • Conflict resolution (if any)
  • Compliance with employment law and experience with termination

Desired Skills

  • Bachelor’s degree and 5+ years of relevant experience
  • Experience with systems like Zenefits, payroll, Gsuite and others
  • Well organized and experience with operations and human resources
  • Attention to detail, understand staffing, resourcing, and accounting
  • Strong organizational and time management skills
  • High emotional intelligence and strong communication skills
  • Must have great intuition, listen frequently and smile a lot 🙂
  • Well organized and able to identify needs without being told
  • Able to take feedback (or criticism) and turn it into a happier workplace
  • Experience in startup culture – comfort with ambiguity and non-stop problem solving
  • Impeccable judgment and ability to handle confidential information
  • Excellent communication skills, both written and verbal

Job Features

Job CategoryAssistant, Business, Legal, Operations, QA & Support

Apply Online

A valid email address is required.
A valid phone number is required.